Article 1 Membership

• • Sec. 1 General
    Any citizen of the United States of America, eighteen years of age or older may become a member with approval of three-fourths (3/4) of the active members present, and upon payment of the prescribed dues and fees.
  • Sec. 2 Annual Members
    Members who are family or senior members with dues paid.
  • Sec. 3 Family Members
    Spouse and children in the same household (children no older than twenty-one years of age) of an adult paying member and that this membership carries one vote only.
  • Sec. 4 Up-Grading Family Membership At the age of 21 a family member may up-grade to a full adult member upon receipt of membership dues. At this time there is no initiation fee if done within one year of reaching twenty-one.
  • Sec. 5 Senior Family
    Spouse of a 65 or older adult paying member. This membership carries one vote.
  • Sec. 6 Guests
    Rosedale Sportsmen’s Association is a private club for members and guests. All guests must be accompanied by a member and must register inside the club house, listing name, address, date and member’s name and activity. Guest are limited to 3 visits in a 2-month time period, after which they must join Rosedale Sportsmen’s Association to utilize any club facility. A guest whose primary residence is greater than 50 miles from Rosedale Sportsmen’s Association is excluded from the number of visits. Rosedale Sportsmen’s Association reserves the right to prohibit any non-member from club property.
  • Sec. 7 Reciprocity
    Participants in events on Rosedale Sportsmen’s Association calendar of events are entitled to Reciprocity between their visiting team and Rosedale Sportsmen’s Association.
  • Sec. 8 Eye and Ear Protection
    All persons present on all ranges must wear Eye and Ear Protection whenever the range is being used. This includes, but is not limited to: Shooters, Pullers/Referees, Trap Help, Machine Loaders and Spectators. This includes all indoor and outdoor ranges.

Article 2 Dues and Initiation Fees

• • Sec. 1 Annual Dues
    The Board of Directors shall specify the annual dues, and those dues may be set or changed by the board by straight majority vote.
  • Sec. 2 Initiation Fee
    A fee may be set by the Board of Directors at any time they so desire, subject to the approval of the general membership, who have paid their annual dues, and may be subsequently changed or abolished as becomes necessary for the good of the Association.

Article 3 Meetings of the Association

• • Sec 1 Regular Meeting
    Regular meetings shall be the Third Wednesday of each month.
  • Sec. 2 Special Meetings
    A special meeting may be held at any time upon the call of the Chairman of the Board of Directors, by action of the Board of Directors, or upon demand in writing stating the purpose of the special meeting, signed by not less than ten Trustees, or a majority of the Directors and Trustees, whichever is lesser in number, or by written request signed by one third (1/3) of the active membership. Notice of the special meeting must be given to Directors, Officers and Trustees not less than ten days prior to the meeting.
  • Sec 3 Meetings of the Board of Directors
    Meetings of the Board of Directors may be held at periodic times designated by a majority of the directors. All annual members are invited to attend the meetings. Any change of normal meeting dates shall be announced at the previous regular meeting. At no time shall any person have more than one vote.
  • Sec. 4 Annual Meetings of Trustees and Directors
    An annual meeting of Trustees and Directors shall be held within thirty (30) days of the Second Friday of January. The purpose of this meeting is to review the accomplishments, problems and general condition of the Association to fill vacancies on the Board of Trustees, arrange for the yearly financial audit, and receive the annual president’s report and to arrange for the review of the Association’s records. The Chairman of the Board of Directors shall preside at these Annual meetings.
  • Sec. 5 Chairman of the Board
    The President shall fill the position of Chairman of the Board of Directors.
  • Sec. 6 Special Trustee meetings
    A special meeting of Trustees may be held at any time upon call of the President, or on demand in writing stating the purpose of the special meeting, signed by a majority of the Trustees. Notice of the special meeting must be given to all trustees not less than ten days prior to the meeting.

Article 4 Voting Privileges

• • Sec. 1 Voting privileges of Annual Members
    Annual members who have paid their annual dues shall have one vote on all questions which may be brought before the Association at regular meetings. If two (2) or more members raise issues/s with a prior Directors decision, the issue/s will be remanded to the next routine Directors meeting for reconsideration. If the Directors reconsideration decision does not resolve the issue/s, members may make a motion to bring the issue to a vote at the general monthly meeting.
  • Sec. 2 Voting Privileges of the Board of Directors
    Each member of the Board shall have one vote at a regular meeting of the Board of Directors.
  • Sec. 3 Voting Privileges of Trustees
    Each active Trustee shall have one vote at any Special Board Meetings and the Annual Meeting. Those annual members and Trustees who have not paid their annual dues shall have no vote.
  • Sec. 4 Quorum
    At a regular meeting of the general membership, a quorum shall consist of fifteen (15) members. At a regular meeting of the Board of Directors, a quorum shall consist of a majority of the Board of Directors. At a special meeting, or the Annual Meeting of Trustees and Directors, a quorum shall consist of a majority of the Trustees and Directors.

Article 5 Board of Trustees

• • Sec. 1 Composition of the Board of Trustees
    Trustees shall be elected from active members who have served one or more full terms on the Board of Directors. The number of Trustees shall be a total of ten (10) Trustees. The Board of Trustees shall meet and elect a Chair person to serve for two years. The chairperson may call meetings of the Trustees. Trustees shall record minutes of their meetings.
  • Sec. 2 Term of Office
    Trustees are to remain in office as long as they continue to pay their dues, provided that they may resign from office at any time upon written notice of the intent to do so to the Board of Directors. Such notice to be read at the Annual Meeting of Directors and Trustees. If a trustee resigns or is removed from office, the Board of Directors will appoint a temporary Trustee until the next special meeting. Trustees are expected to attend a minimum of five regular meetings per year.
  • Sec. 3 Duties of the Board of Trustees
    a) The Board of Trustees shall review or cause to be audited all book and records of the Association at least once a year. At least once a year the Trustees shall review the club’s insurance coverage, gas lease, property assessment, and investment portfolio, other issues related to the club’s assets and archive the club minutes.
    b) The Board of Trustees shall hold all real estate and physical assets of the Association and monies received from such items.
  • Sec. 4 Removal of Trustees
    Trustees may be removed from office by three quarter (3/4) majority vote of Trustees and Board of Directors present at a special meeting. Before removal from office the Trustee must have a chance to defend himself/herself. He/she must be notified of the proposal by registered mail.
  • Sec. 5 Trustee Election
    The positions of Trustee shall be filled by election by the Board of Directors and Trustees at a Special meeting.

Article 6 Nominating Committee

• • Sec. 1 Nominating Committee Appointment the President of the Association shall appoint a nominating committee of three members from the general membership by September.
  • Sec. 2 Duties of the Nominating Committee
    The committee shall nominate for the positions of:
    President
    Vice-President
    Treasurer
    Secretary
    Three members of the Board of Directors. Whose term shall be three (3) years. These nominations shall be made from the general membership. Additional nominations may be made from the floor at the time of the election meeting.

Article 7 Board of Directors

• • Sec. 1 Duties of the Board of Directors
    The Board of Directors shall transact all business/financial affairs associated with the daily operation of the Association.
  • Sec. 2 Composition of the Board of Directors
    The Board of Directors shall consist of nine (9) elected members, and four (4) elected officers. The elected members of the Board shall be elected for terms of three (3) years, with terms arranged that three (3) shall be replaced each year.
  • Sec. 3 Nomination and Election of the Board
    Any member of the Association in good standing and who has one year of membership may be elected to the Board of Directors. The three members of the Board of Directors to be replaced each year shall be elected in November, and shall take office December 1st of each year.
  • Sec. 4 Removal of a member of the Board
    Any member of the Board of Directors shall be removed from office at a special meeting of the Board of Directors and Trustees by a three quarter (3/4) majority vote of those mentioned above present. Before removal from office the member must have a chance to defend himself/herself. He/she must be first notified of the proposal by registered mail. Any member of the Board of Directors who resigns or who misses three consecutive meetings without reasonable excuse shall be replaced with notification by registered mail of his replacement.
  • Sec. 5 Replacement of Vacancies of the Board
    The Board of Directors shall elect, by three quarters (3/4) majority vote of those Board members present at any regular meeting of the Board, replacement for vacancies in the membership of the Board. The members so elected shall hold office until the expiration of the term of the member being replaced.
  • Sec. 6 Duties of the Chairman of the Board
    The Chairman of the Board shall preside at all meetings of the Board of Directors and all special meetings. He/she shall perform all other duties which usually pertain to his office.
  • Sec. 7 Vice – Chairman of the Board
    In the absence of the Chairman of the Board, the Vice-Chairman shall serve as Chairman. The Chairman shall choose the Vice – Chairman from the Board of Directors.

Article 8 Officers of the Association

• • Sec. 1 General
    The General officers of the Association shall consist of a President, Vice-President, Secretary, and Treasurer, elected by the general membership.
  • Sec. 2 Election of Officers
    The General officers shall be nominated in October by the nominating committee and elected in November, and shall hold office for two (2) years or until their successors are elected. Nominations and elections shall take place at the regular meeting. Any member in good standing is eligible for election. If, for good cause, elections cannot be held at the normal time, they shall be held as soon after as practical. Officers so elected shall take office December 1st.
  • Sec. 3 Duties of the General Officers
    The General Officers shall conduct the regular meetings of the Association.
  • Sec. 4 Duties of the President
    The President shall preside at all regular meetings of the membership of the Association and shall fulfill all other duties, which normally pertain to this office. He/she shall appoint all committees and delegates, subject to Board of Directors approval. He/she shall prepare and present an annual report at the annual meeting.
  • Sec. 5 Duties of the Vice-President
    The Vice-President shall perform all the duties of the President in the absence of the President, and shall further perform those duties, which the President may delegate to him/her.
  • Sec. 6 Duties of the Secretary
    The Secretary shall conduct all official correspondence of the Association & shall keep true record of all meetings of the Association.
  • Sec. 7 Duties of the Treasurer
    The Treasurer shall have charge of all funds of the Association and shall place the same in such bank or banks as approved by the Board of Directors. Such money shall be withdrawn by check signed by Treasurer and countersigned by the President for payment of such bills as have been approved by the Board of Directors. He/she shall keep an accurate account of all his transactions and shall render a detailed report at each regular meeting or when requested by the Board of Directors. The treasurer shall also have custody of the master set of books of the Association. The Treasurer shall be responsible for the collection of fees and assessments.
  • Sec 8 Duties of the Membership Chairman
    All membership activities, dues collection, application distribution, renewal notices, etc. shall be through the Membership Chairman.
  • Sec. 9 Removal of Officers
    Any officer may be removed from office at a special meeting by three quarters 3/4 majority vote of the Trustees and Directors present. The officers in question must be given a chance to defend him or her before removal procedures are taken. He/she must first be notified by registered mail of the proposal.
  • Sec. 10 Replacement of an Officer
    The Board of Directors shall elect, by a three quarters (3/4) majority vote of those Board members present at any regular meeting of the Board, replacement of any officer. A vacancy due to resignation will be filled in the same manner.
  • Sec 11 Officer Work Products
    The Association shall retain all applicable work products of the Officers, Directors and Trustees. The work products include but not limited to financial reports, association accounting computer files, meeting records, membership lists, etc. The work products shall be made available from retiring officers to the new officer, Director and /or Trustee as applicable in order to maintain continuity of the office and running of the Association. The work products will be considered Association Property.

Article 9 Expulsion of Members

• • Sec. 1 Expulsion
    Any member whose conduct shall be decided by a majority of the Board of Directors and Trustees at a special meeting to have been injurious to the interests or welfare of the Association shall forfeit his/her membership rights, but such a vote shall not be taken without giving the defender at least two (2) weeks’ notice by registered mail of the charges against him/her. He/she may, within thirty (30) days, appeal a decision of the Boards of Directors and Trustees to the General membership at a regular meeting called for that purpose, but it shall require (2/3) majority vote of all members present to reverse the decision of the Boards of Directors and Trustees.

Article -10 Amendments to Constitution and By-Laws

• • Sec. 1 Amendments to the Constitution
    Amendments to the Constitution may be made only by a 3/4 majority vote of Trustees, and members of the Board of Directors and only at a special meeting. Proposed changes will be published on the Club’s web site for a 90-day comment period.
  • Sec. 2 Amendments to the By-Laws
    The by-Laws may be amended at a special meeting by a 3/4 vote of the Trustees, and members of the Board of Directors present at a special meeting. Notice of the proposed changes shall be mailed to: Officers, Trustees and each member of the Board of Director not less than ten days prior to the meeting. Proposed changes will be published on the Club’s web site for a 90-day comment period.
  • Sec. 3 Temporary Amendments
    The Constitution and By-Laws may be set aside or changed in any respect at the meeting except as provided for in Sec. 1 and Sec. 2 above.

Article -11 Disposal of Real Estate

• • Sec. 1 Sale
    There shall be no sale of real estate of the Association in whole or part, except as governed by the Board of Trustees.

Article -12 Sale of Alcoholic Beverages

• • Sec. 1 Sale
    The sale of Alcoholic beverages by the Association is prohibited.
  • Sec. 2 Use of Alcohol/Drugs
    The use of, or being under the influence of Alcoholic beverages and/or drugs on the indoor or outdoor ranges is strictly prohibited.

Article -13 Rental of Grounds

• • Sec. 1 Rental
    The rental of the Association grounds and buildings is prohibited.

Article -14 Cancellation or Nullification conflicting By-Laws

• • Sec. 1 Cancellation
    All laws or by-laws conflicting with the foregoing By-Laws or any portion thereof approved at the Board of Directors meeting, November 21, 2002 are hereby declared null and void.

Article -15 Order of Meetings

• • Sec. 1 Meetings
    All meetings of the Association shall be governed along the lines of Roberts “Rules of Order.”

Revisions approved by the Directors and Trustees April 7, 2010